Project Scope and Estimate management….

Software development projects should definitely have a separate “Scope” document specially written which :

  • Contains the micro level definitions for the work to be done as part of the project including
    • Object level validations (very difficult to achieve but can be broadly spec’ ed out)
    • Number of times the change cycle be allowed
    • Change of delivery time because of issues
    • Change in default specs resulted from other 3rd party integrations
    • and many more….
  • Brainstorms and explores client objectives for the project
  • Anticipates problems with Risk Analysis
  • Identify, analyze and mitigate project risks and constraints
  • Evaluates alternative strategies
  • Has standards to create and respond to a request for proposal

It is always good to clarify the scope as much as time permits before you prepare the estimate.

Make sure this scope is documented and that a change control mechanism is in place to negotiate changes to budget and schedule when the scope changes.

When you present an estimate you should have an approximate idea of how you intend to deliver the project. To maintain some realism, include the project manager who will be responsible for the project in the estimating process.

In the original business case you present an estimate of the development cost.

Your initial or the first presented estimate should always result on the higher side because clients remember the first estimate.

Start to establish expectations about the project.  At each stage of the project the accuracy of your estimate will improve as more is defined. And that is why

I suggest estimating in stages and revising the scope and estimate at the end of each stage

The profitability of your business depends upon your ability to deliver the project with the estimated schedule and budget. Your margin of error is low.

A ten percent slippage may represent 100% of your profit.

April 4, 2007 · Rahul Desai · No Comments
Posted in: Project Management, Software Engineering, Talman news

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